MCO News Updates - SSM


SURUHANJAYA SYARIKAT MALAYSIA (SSM)

• Revised Requirements on Mandatory CPE hours for Online Training for the renewal of Practicing Certificate for Company Secretaries
Please be informed that Suruhanjaya Syarikat Malaysia (SSM) has made an announcement on the revised Requirements on Mandatory CPE hours for Online Training for the renewal of Practising Certificate for Company Secretaries. SSM has increased the CPE hours for online training from a maximum of 4 to 10 CPE points subject to stated conditions. This SSM revision is valid only until 14 March 2021.

Please click here for further details:
Click here to view >

• SSM - Telegram Channel
Please be inform that Suruhanjaya Syarikat Malaysia (SSM) has issued a poster inviting the public to join the SSM Telegram channel by scanning the QR code on the poster or click the link below to join the SSM Telegram, in order to receive the latest information from SSM.

Please click here for further details:

I) QR Code Poster
II) Official Page

• SSM - Revised Practice Directive No. 6/2020
Please be inform that Suruhanjaya Syarikat Malaysia (SSM) has issued a revised Practice Directive No. 6/2020 (PD6-2020) and revised FAQs, where the Registrar has agreed to grant an extension of time (EOT) of 90 days to companies having financial year ended after 31 December 2019 to 31 March 2020 to circulate/lodge the financial statements and/or to hold an annual general meeting (AGM) pursuant to the relevant provisions of the Companies Act 2016.

The relevant EOT application for the holding of AGM, circulation and lodgment of financial statements can only be made by emailing the application via eot2020@ssm.com not later than 30 September 2020.

Please click on the following for further details:

I) Notice
II) PD6-2020
III) FAQ EOT

• Form 5 Registration Guide
Please be informed that Suruhanjaya Syarikat Malaysia (SSM) provided Form 5 Registration Guide made pursuant to Section 9 of the Companies Act 2016 relating to the qualification of auditors, responsibility, the procedure to register a new audit firm and to update changes in audit firms and other general information.

Please click on the following links for further details:

I) Guideline on Registration Form
II) Companies Commission of Malaysia Act

• FAQs on Malaysian Business Reporting System (MBRS)
Please be informed that Suruhanjaya Syarikat Malaysia (SSM) had issued a Frequently Asked Questions (FAQs) providing guidelines to check on the MBRS Filing   Status and to reuse or prepare the subsequent Annual Return (AR) by using the previous year's document rather than using the "Pre-Populate AR Data” function.

Please click on the following for further details:
I) Notice
II) FAQs

Please be informed that Suruhanjaya Syarikat Malaysia (SSM) had issued a further notice that members of the public are required to make online appointment at least 48 hours should they wish to visit any SSM offices for work purposes https://www.ssm.com.my/Pages/Borang-Temujanji.aspx

Members of the public will receive a confirmation email from SSM upon approval of the appointment slot. The confirmation email should be provided as proof when in attendance at the SSM and public are advised to follow strictly the date and time specified in the email.

Please click on the following for further details:
I) Notice
II) FAQs

SSM Counter Operations Open to Public Effective 13 May 2020 Through Appointments
Pleased be informed that Suruhanjaya Syarikat Malaysia (SSM) counter operations will open to public every working day beginning 13 May 2020, through appointments.

Only customers with prior appointments will be allowed to perform transactions at SSM counters throughout the country. To make the appointment, customers need to fill in the Appointment Form available at SSM’s official portal, www.ssm.com.my.

Apart from the appointment method, SSM has also introduced alternative methods for customers to submit statutory documents of company via drive through or dropbox and registered post. Customers have to print and fill in the Sender’s Information Form​ and attach it with the​ relevant documents for this alternative method.

Customers can refer to the FAQs​ for detailed information on the details of the online appointment and the alternative methods to submit statutory documents in SSM’s official portal, www.ssm.com.my.​

For further enquiries, please email to enquiry@ssm.com.my.

Please click here for view the announcement.

SSM Will Resume Its Services at BSN and BKRM Beginning 8 May 2020
Pleased be informed that Suruhanjaya Syarikat Malaysia (SSM) will resume its services at Bank Simpanan Nasional (BSN) and Bank Kerjasama Rakyat Malaysia (BKRM) beginning 8 May 2020.
Customers could now renew their business registration and pay compound at the BSN and BKRM branches starting from the date. For further enquiries, please email at enquiry@ssm.com.my.
Please click here to view the announcements.

Malaysian Business Reporting System (MBRS) System Activation
Pleased be informed that Suruhanjaya Syarikat Malaysia (SSM) has activated MBRS system via https://www.ssm4u.com.my/ beginning 30 April 2020. These are the transactions that are operational:
1. Submission of Annual Return (AR);
2. Submission of Financial Statements and reports (FS); and
3. Submission of Exemption Applications (EA) related to the AR and FS.

For further enquiries, kindly contact:
• SSM Contact Centre at enquiry@ssm.com.my; or
• PKI Registration/ Digital Certificate, Pos Digicert Sdn. Bhd. Customer Service for PKI Registration/ Digital Certificate related matters at 03-8800 8008 or email to customercare@digicert.com.my

Please click here for view the announcement.

MyCoID Account Activation Can Be Done without Having to Be Present at The Counter During MCO
Please be informed that Suruhanjaya Syarikat Malaysia (SSM) has announced that Beginning April 29, 2020, the MyCoID user account activation can be done without having to be physically present at the counter during the Movement Control Order (MCO) period. Users can activate their accounts via ubmhq@ssm.com.my. For further enquiries, kindly email SSM Contact Centre at enquiry@ssm.com.my​

• Application for Company Information Update
Please be informed that Suruhanjaya Syarikat Malaysia (SSM) has updated its Frequently Asked Questions on the Application for Company Information Update.
Please click here to view the updated FAQs.

• Application for Registration of Charges
Please be informed that SSM has updated its Frequently Asked Questions on the Application for Registration of Charges.
Please click here to view the updated FAQs.

• Reactivation of Online System During Movement Control Order (MCO)
Please be informed that Suruhanjaya Syarikat Malaysia (SSM) on 22 March 2020 has announced the re-activation of the following major online services in commencing 28 Mac 2020 :
a) MyCOID
b) MyLLP
c) EzBiz
d) e-info
e) Mydata
Please click here to view the announcement.

• Reactivation of Ministries, Departments and Federal Government Agencies (KJAKP) Portal
Please be informed that Suruhanjaya Syarikat Malaysia (SSM) has announced that the portal, for the supply of corporate information to Ministries, Departments and Federal Government Agencies (KJAKP), has been reactivated with limited access beginning 14 April 2020. The portal can be accessed by the existing users in the usual manner. Members may channel any enquiries relating to KJAKP portal at ubmhq@ssm.com.my

• FAQs
The list SSM FAQs as follows:-
1. Registration of Company (ROC)
2. Registration of Business (ROB)
3. EzBiz
4. Limited Liability Partnership (LLP)
5. Product & Services
6. Compliance
7. Interest Schemes
8. Secretary & Auditor
9. Others

Please click on the following links relating to the SSM FAQs as below:
a. Bahasa Melayu version; or
b. English version

• Fully Reactivates Supply of Information
We are pleased to inform that the Suruhanjaya Syarikat Malaysia (SSM) will fully reactivate the corporate information supply service beginning 13 April 2020 via https://www.mydata-ssm.com.my (MyData-SSM) and https://www.ssm-einfo.my​ (SSM e-Info).

All corporate information products involving company and business entities can be accessed through the websites for 24 hours daily. The information on products was updated before the commencement of the Movement Control Period (MCO). Customers can channel any feedbacks regarding the information, if any, to SSM Contact Centre at enquiry@ssm.com.my after the MCO ends.

Customer can channel their enquiries on SSM MyData website to 03-2775 9339 and support@mydata-ssm.com.my while customers with feedback on services offered by SSM e-info can channel it to 1300-30-4636, callcenter@ssm-einfo.my

• Reactivates e-Secretary System to Allow Application of Practicing Certificate to Act as a Company Secretary
Please be informed that Suruhanjaya Syarikat Malaysia (SSM) has announced the new applications for a practicing certificate to act as a company secretary under Section 241 of the Companies Act 2016 can be made via e-Secretary system with effect from 13 April 2020. 

However, the renewal application module of the practicing certificate is currently being upgraded to accommodate SSM’s recent announcement on the extension of time for company secretaries to comply with the 20 CPE requirements for the first renewal. For further information, please refer to the announcement that was released on 22 March 2020 on the Extension of Time for Renewal of Practicing Certificate to Act as Secretary under Section 241 of the CA2016.

SSM will make further announcement on the readiness of the renewal module once the upgrading work is completed.

For further enquiry, please channel your feedbacks to SSM Contact Centre at enquiry@ssm.com.my

• Reactivates Application for the Registration of a Charge Through the MyCoID System
Please be informed that Suruhanjaya Syarikat Malaysia (SSM) has announced the registration of charge under Section 352, 354, 356 and 361, Companies Act 2016 through the MyCoID System is available from 14 April 2020.

However, the registration of charges via the MyCoID system is only applicable for existing users. Registration of new users can only be conducted once the physical SSM counters have been operationalised.

For further enquiry, please channel your feedbacks to SSM Contact Centre at enquiry@ssm.com.my.

• Reactivates Customer Contact Centre
Please be informed that Suruhanjaya Syarikat Malaysia (SSM) has announced the Customer Contact Centre will be reactivated with effect from 13 April 2020 in line with the reactivation of various other SSM online services. As such, all enquiries and feedbacks on SSM services can be emailed to enquiry@ssm.com.my.

However, due to limited number of staff and partners mobility, other customer contact channels will be reactivated in stages from time to time.

• Seven Initiatives to Ease the Burden of Corporate Sector during Movement Control Order
1) SSM will grant a moratorium of 30 days from the end of the Movement Control Order (MCO) to lodge all affected statutory documents with SSM. All transactions under the Companies Act 2016 and Limited Liability Partnership Act 2012 have to be lodged to the Registrar after the end of MCO. During the moratorium period, the late lodgement fee will be exempted.

2) SSM will grant an extension of time (EOT) of three months for companies to lodge their financial statements to SSM. SSM will also waive the application fee of RM100 for companies involved in the EOT. Apart from these two measures, SSM, in line with the Prime Minister’s proposal to ease the burden of the business community, will introduce five other additional initiatives. (Please click the following link for more details)
2.1 FAQ (Click to view)
2.2 PD6/2020 (click here to view)

3) To extend the compliance period of Section 241 of Companies Act 2016 for company secretaries to fulfil their CPE requirements, until December 31, 2020, subject to certain terms and conditions.

4) To increase the value of indebtedness under Section 466 of the Companies Act 2016 from RM10,000 to RM50,000 until December 31, 2020, to reduce taking winding up action against companies. Additionally, companies will also be given a period of six months from the current 21 days, to respond to a notice of demand.

5) To extend the deadline of the “2020 Compliance Campaign of the Companies Act 2016” to June 30, 2020, in which SSM will provide a maximum compound reduction rate of 90 per cent from the original value of the compound for common offences under Companies Act 1965 and Companies Act 2016 for situations where an active company has updated its Annual Returns and Financial Statements; a dormant or inactive company has applied for name revocation under Section 550 of Companies Act 2016 or the company secretary has provided written feedback for the notice under Section 7(11)(b) of the Companies Act 1965.

6) Introduce an exemption from obtaining approval for solicitation of donation from the public to help those affected by the Covid-19 pandemic, by Companies Limited by Guarantee (CLBG). To expedite this noble cause, SSM will grant exemption to CLBGs which have been approved by the Inland Revenue Board Malaysia (IRB) pursuant to subsection 44(6) of the Income Tax Act 1967 (ITA 1967) from applying for the Minister or Registrar’s approval to conduct activities for solicitation of donation from the public for the purpose of Covid-19 pandemic. This exemption is applicable until December 31, 2020. CLBGs which have not been approved by the IRB can also proceed to conduct the solicitation of donation activities from the public but must make an official application within 30 days after the MCO ends. CLBGs that collect donations for the Covid-19 pandemic must keep a record of donations for SSM’s monitoring purposes.

7) To grant EOT for the holding of the Annual General Meeting (AGM) until three months after the MCO ends. However in order to ensure that there is no abuse of the EOT, companies will be required to apply for the EOT to SSM. The companies involved will be exempted from paying the RM100 fee for EOT. (Please click the following link for more details)
7.1 FAQ (click to view)
7.2 PD6/2020 (click here to view)

• Activation OF MyCoID Portal
Please be informed that Suruhanjaya Syarikat Malaysia (SSM) has announced on 2 April 2020 the re-activation of the MyCoID Portal, which will operate 24 hours a day through access to   https://mycoid2016.ssm.com.my

The transactions can be performed through this MyCoID Portal as follows;

1. User Registration;
2. Search and Name Application;
3. Incorporation of Company (Inc);
4. Appointment of the First Secretary (AFC);
5. Surrender to the Constitution (Loc);
6. Change of the Registered Address (CRA);
7. Change of Officer Information (CPO);
8. Return of Allotment of Shares (RoA);
9. Member Registration (ROM); and
10. Reassignment of Company Secretary (RAC)

Please click here for further details.